Job Description
At Supreonix, we are redefining the future of technology with innovative solutions that empower businesses and individuals alike. As we continue to grow, we are seeking a highly organized and professional Administrative Secretary to join our operations team. This is an onsite role that plays a critical part in ensuring the smooth day-to-day functioning of our fast-paced office environment.
As an Administrative Secretary, you will be the backbone of our administrative operations, providing essential support to executives and team members. Your role will involve managing schedules, coordinating meetings, handling correspondence, and maintaining organized filing systems. You will be the first point of contact for internal and external stakeholders, ensuring professionalism and efficiency in every interaction.
We are looking for someone with a minimum of a diploma qualification, who thrives in a structured, onsite work setting. This role is perfect for a detail-oriented individual who takes pride in keeping operations running seamlessly. At Supreonix, we value proactive problem-solvers who can anticipate needs and adapt to changing priorities with ease.
Joining Supreonix means being part of a dynamic organization that invests in your growth. You will have opportunities to develop your administrative skills, learn from experienced professionals, and contribute to meaningful projects. If you are ready to make an impact in a supportive and forward-thinking environment, we encourage you to apply.
Requirements
- Diploma in Business Administration, Secretarial Studies, or a related field
- Minimum of 1-2 years of experience in a secretarial or administrative role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- Ability to handle confidential information with discretion
- Professional demeanor and strong interpersonal skills
- Familiarity with office management tools and procedures
- Ability to multitask and prioritize tasks effectively
- High attention to detail and accuracy
- Flexibility to adapt to a dynamic work environment
- Basic knowledge of bookkeeping or record-keeping is a plus
Responsibilities
- Manage and coordinate daily schedules, appointments, and meetings for executives
- Prepare and distribute correspondence, memos, and reports as needed
- Answer and direct phone calls, taking accurate messages when necessary
- Maintain and update filing systems, both electronic and physical
- Arrange travel itineraries and accommodations for team members
- Screen and prioritize incoming communications, including emails and mail
- Assist in the preparation of meeting materials and take minutes during meetings
- Liaise with internal departments and external partners to facilitate workflow
- Monitor and order office supplies, ensuring inventory levels are maintained
- Handle basic bookkeeping tasks such as expense tracking and invoice processing
- Support the onboarding process for new hires by preparing documentation
- Perform general clerical duties, including photocopying, scanning, and faxing
